Care Organiser

Email Password

Today

What happened?

Today so far

Given today

Manage exercises

What the sounds, movements and expressions mean. Log them with 🗣️ Sound / sign on the Log tab, so patterns can be found.

Patterns (last 30 days)

Sound and sign dictionary

Needs your decision

Manage the rota

📊 Uncovered hours

💷 Hours for payroll

From To

Staff needed

How many people are needed, and when. Gaps show in red on the rota.

Repeating patterns

When something is getting low, tap Running low so it can be ordered in time.

🛒 To order

Supplies

Write handover

Shift

Overall 🙂 Settled 😐 Mixed 😟 Unsettled

How was the shift? Next shift, watch for…

Recent handovers

Time

What did he eat? How much?

Measured in 🥄 Spoons 🥣 Bowls

Amount (ml)

Temperature (°C)

How long (minutes)

Bowel Small Medium Large Loose Hard

Oxygen level (SpO₂ %) Heart rate (beats per minute) Breathing rate (breaths per minute) Temperature (°C) Weight (kg)

Fill in whichever you've taken.

Which sound or sign?

What was happening, or what did it seem to mean? 😊 Happy 🤩 Excited 😌 Content 🍽️ Hungry 🥤 Thirsty 🤕 Pain 😣 Discomfort 😴 Tired 💧 Wet/soiled 🔄 Wants a change 😐 Bored 😢 Distressed ⚡ Seizure ❓ Not sure

What did you do, and did it help?

Result Good result Small result No result

Pad Dry Wet Soiled

Notes 🎥 Add video or sound

Medicine Dose

Time given

Outcome ✅ Given ✖️ Not given

Notes

00:00

Seizure type (see seizure plan) Type 1 Type 2 Type 3 Other / not sure

What did you see?

Add a sound or sign

Name it

What kind? 🔊 Sound ✋ Movement 🙂 Face 🧍 Body Other

What it usually means How to respond

Usually when he is… 😊 Happy 🤩 Excited 😌 Content 🍽️ Hungry 🥤 Thirsty 🤕 Pain 😣 Discomfort 😴 Tired 💧 Wet/soiled 🔄 Wants a change 😐 Bored 😢 Distressed ⚡ Seizure ❓ Not sure

🎥 Add a video, sound or photo

What is it? Where is it kept? Note

Request time off

🤒 Off sick? Phone the admin, don't text. They will record it.

Staff From To

Type 🏖️ Holiday 🤒 Sick Other

Note

Shift

Staff Date

Start End

If the end is earlier than the start, it's an overnight shift.

Label Pay rate Status 🎓 Training shift (an extra person learning: not counted as cover) Notes

Offer to work, or add hours you worked

Date

Start End

Note

Use a past date for hours you already worked that aren’t on the rota. The admin approves it. It't go ahead if there would be too many people on, or if it clashes with a regular shift.

Ask a colleague to take this shift

Colleague Note

Hours you worked

Start End

Unpaid break (minutes) What was different?

Staff needed

Days Mon Tue Wed Thu Fri Sat Sun

From Until

How many staff Safe minimum

Below the minimum shows as 🚨 not covered. Between the minimum and the number needed shows as amber.

Repeating pattern

Staff

Days Mon Tue Wed Thu Fri Sat Sun

Start End

For a 24-hour shift, use the same start and end time (e.g. 09:00 to 09:00).

How often Starting from

For every second week, pick a date in a week they do work.

Until (optional) Label Pay rate Stopped

How did it go? ✅ Done ◐ Partly ✖️ Not done

Notes

Add exercise

Name How to do it How many / how long

When Morning Afternoon Evening

Days (leave empty for every day) Mon Tue Wed Thu Fri Sat Sun

📷 Add photos or a short video

Stopped (no longer done)

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